James AllenImagine this: you’re juggling a dozen calls from vendors, the venue is still missing decor, and you have a makeshift event program that’s more tangled than your headphone cords after a minute in your pocket. Sounds like fun? Didn’t think so.
I was close to experiencing this rare form of torture when I was tasked with organising an event. Thankfully, my brain knows when it’s time to quit and find someone who’s actually a master with this kind of stuff—event planners.
These guys are the absolute pros at arranging events and ensuring they go off without a hitch. If you need one now, get in touch with these reliable event planners in Toronto!
| How much does an event planner in Toronto charge for their services? Most event planners in Toronto charge $100 per hour for their services. However, prices can vary depending on the extent of services provided and what kind of event they will need to plan for. |
How We Chose
1. Oksana’s Magical Events
Address: Rexdale, Etobicoke, Ontario, Canada
Phone number: (647) 297-2247 | [email protected]
Business hours: By appointment
Oksana’s Magical Events offers personalized, detail-oriented event planning services that cater to a wide range of needs, from small social gatherings to large-scale weddings. With over a decade of experience and a passion for creating memorable moments, Oksana and her team strive to make every event truly magical.
Oksana’s Magical Events provides an impressive range of packages, from DIY decor setup to full-service event planning. Whether clients need month-of coordination or assistance with every aspect of planning, there’s a tailored option to fit various budgets and levels of involvement.
Clients have access to unlimited communication—emails, calls, and in-person meetings—ensuring every question or concern is addressed. This level of availability helps reduce stress, especially for clients planning complex events like weddings.
Oksana’s love for DIY and personal decor means that events often reflect the unique personality of the client. Her team goes the extra mile to incorporate special details that make each occasion memorable.
Oksana’s Magical Events works seamlessly with vendors, from creating detailed timelines to running rehearsals. This coordination ensures that all elements of the event come together smoothly.
The starting prices for each package are clearly outlined, giving clients a straightforward understanding of costs. Optional add-ons, such as teardown services, are also clearly specified.
Pros
- Customizable Packages to Suit Every Need
- Comprehensive Support
- Attention to Personal Touches
- Vendor Coordination Expertise
- Transparency in Pricing
Cons
- Busy During Peak Seasons
Understood our vision right from day one
“Oksana was our wedding coordinator in 2022 and we have only positive things to say! Oksana made our day come together beautifully. She understood our vision right from day one and was our sounding board, ideas person, and extra set of hands throughout the whole process. She went above and beyond every step of the way – even running an emergency errand during our dinner service to pick up more alcohol, as we had misjudged how much our guests were going to drink! We’re so grateful for Oksana and her creativity, eye for design, and knowledge of the wedding industry. Contact Oksana if you need a coordinator for your wedding – you will not be disappointed!”
-Joe & Krista ~ May 7, 2022
Helpful in figuring out some key details, creating a timeline, and coordinating with our vendors
“We had an amazing experience with Oksana! We had a lot of fun working with her, and she is who made us feel truly at-ease the day of our wedding, making sure that we did not have to think or worry about anything, but enjoying ourselves. Leading up to the date, Oksana was very helpful in figuring out some key details, creating a timeline, and coordinating with our vendors to make sure they all knew what was expected. She was not afraid to problem-solve around some of our more complicated decor ideas (e.g. hanging delicate heritage embroidery, and without making holes in the venue walls). Oksana went above and beyond on the day of, personally driving our decor to the venue and taking care of the set-up. She kept track of, and communicated with our families and wedding party. She stayed for our entire reception and dealt with a few minor issues very quickly, so we didn’t have to. She even took care of taking down and packing everything up at the end of the night. We can’t say enough good things about Oksana and her team, and would 100% recommend her to anyone for their wedding or any event they need a coordinator for.”
-Alan & Sophia~ July 22, 2023
2. Jen Han Events
Address: Toronto, ON
Phone number: https://www.jenhanevents.com/contact
Business hours: By appointment
Jen Han Events offers a highly personalized and thoughtful approach to wedding planning, with a focus on building a close relationship with clients. With services ranging from full planning to month-of coordination, Jen Han brings creativity, attention to detail, and hands-on support to make weddings stress-free and beautifully executed.
Unlike many event planners who maintain a business-oriented relationship, Jen Han treats clients as friends, ensuring a collaborative and stress-free planning experience. This personal touch can make the process feel more enjoyable and meaningful.
Fluent in both Korean and English, Jen Han is well-equipped to assist a diverse clientele, especially those incorporating multicultural elements into their wedding. Her extensive travel experience also adds a global perspective to her designs and vendor recommendations.
Whether you need full planning, partial coordination, or just month-of support, Jen Han offers tailored services to fit different budgets and planning stages. This flexibility ensures couples get exactly the level of help they need.
With vendor research, recommendations, and attendance at meetings as part of her services, clients benefit from well-vetted professionals who align with their vision and budget.
From managing seating plans and décor coordination to having an emergency kit ready on the big day, Jen Han ensures every detail is accounted for, preventing last-minute chaos.
Pros
- Personalized and Relationship-Driven Approach
- Bilingual and Culturally Informed
- Comprehensive Service Options
- Strong Vendor Network
- Attention to Detail and Emergency Support
Cons
- Advanced Scheduling is Recommended
3. Art of Celebrations
Address: 228 Queens Quay W Suite 2701
Phone number: +1 416-843-6367
Business hours: 11:00 AM – 7:00 PM (MON-FRI)
Art of Celebrations stands out in Toronto’s event planning scene with its nearly 20-year track record of creating unforgettable events. While they’re best known for their amazing wedding planning services, you’ll be happy to know that they can also plan some amazing corporate and social events.
That includes events like trade shows, fashion shows, concerts, and conferences. What’s even better is that they’re well-versed in planning for cultural and religious events like bar mitzvahs and Christian baptisms too!
You can also say goodbye to guesswork, as all of the events they handle are simulated first into life-like 3D renderings to help clients see in advance whether Art of Celebrations can meet their requests and preferences.
Overall, they’re an excellent choice for all kinds of events. It just stinks that their services are more expensive than most event planners in the city.
Pros
- 20 years of experience
- Can plan for cultural and religious events
- Provides life-like 3D renderings of planned events
Cons
- Expensive
- May take more than 24 hours to respond to enquiries
A polished professional who knew her industry inside out
“I would like to share my experience with Art of Celebrations and specifically Roxy. It was in one word “great”!!! From the beginning Roxy was a polished professional who knew her industry inside out and made my daughter’s shower a reality from the image I had in mind. With every turn, Roxy was always calm and collected and treated every unforeseen scenario with grace and efficiency. I would highly recommend Art of Celebrations for any event from small to large… you will not be disappointed and you will have a stress free day to enjoy every second of your special occasion. Roxy – you are the best!!!!!”
-Gina Prince, Google Reviews
Art of Celebrations is a dream come true
“Art of Celebrations is a dream come true. Roxy ROCKS, and she has a team of professionals that are the “dream team”. I have personally worked with Roxy on two family weddings and on both occasions things were done with the utmost professionalism, creativity, and enthusiasm. Roxy and her team make you feel like your wedding is the only one that matters to them and nothing is too much to ask. The results were above and beyond our expectations over and above our vision and always within budget! You will not be disappointed with any aspect of the planning or implementation. You will be very lucky if you have the opportunity to work with Roxy and her team.”
-Nancy Noble, Google Reviews
4. Pop! Events Group
Address: 146 St Regis Crescent S, North York
Phone number: +1 416-665-3594
Business hours: 9:00 AM – 5:00 PM (MON-FRI)
Thanks to modern technology, massive events can pretty much be enjoyed almost anywhere. Pop! Events Group, founded in 2005, is especially keen on proving this point by offering a tonne of services both in the real world and the virtual world.
Their expertise shines in corporate events, and they can plan for fun events like team building, company BBQs, holiday parties, and conferences. As I’ve mentioned before, their planners can also plan for purely virtual events like virtual illusion shows, casino nights, and crafting classes.
Another thing I love about them is that they offer interactive event rentals. If you think your event needs roaming photographers and body art stations, they’re ready to help!
However, please take note that they require a 50% deposit for their services.
Pros
- 19 years of experience
- Specialises in corporate events
- An expert in planning virtual events
- Provides interactive event rentals such as body art stations
Cons
- Requires a 50% deposit
- No wedding planning services
Pop! Events is always a pleasure to work with
“Pop! Events is always a pleasure to work with. They provide great customer service and answer any questions we have very quickly. We recently used them to hire face painters for our event which was a big hit! Will definitely be reaching out again for future events”
-Areeka Akram, Google Reviews
From start to finish everything was seamless!
“I used Pop! Events group for our annual managers conference and it was seamless! From start to finish everything was seamless! Communication was fast! They didn’t leave out any details! Our photo booth attendant was kind! Our entertainer (the hand analyst) was a HUGE hit! Such a great company! Will definitely use it again in the future!”
-Lana S, Google Reviews
5. Pink Media Events
Address: 401 Bay St. Suite 1600
Phone number: +1 647-812-6210
Business hours:
9:00 AM – 5:00 PM (MON-FRI)
9:00 AM – 1:00 PM (SAT)
Founded in 2010, Pink Media Events is one of Toronto’s most skilled event planners and can assist with almost any kind of event, whether it be for personal or corporate purposes.
They excel in private parties, corporate gatherings, and weddings. And if that’s not enough, you’ll be pleased to know that they are experts in planning for fundraising and charity events!
Since charity events rely heavily on sponsors to be successful, you can leverage Pink Media Events’ status as a Trusted Trellis Partner to get in touch with Toronto’s elites and big businesses and convince them to support your noble cause.
You can learn more about their services by asking them for a free 30-minute initial consultation.
However, it should be noted that they tend to charge slightly higher than average for their prices.
Pros
- 14 years of experience
- Specialises in fundraisers and charity events
- Can assist in securing fundraising sponsors thanks to their Trusted Trellis Partner status
- Free initial consultation
Cons
- Slightly above-average prices
Amazing Company to work with!
“Amazing Company to work with! Such prompt responses and the event came out amazing!!! I highly recommend using them for any event!!!”
-Alex Hulett, Google Reviews
Executed my wedding dreams perfectly and beyond expectation
“Andriana and her team executed my wedding dreams perfectly and beyond expectation. We hired Andriana as our month-of planner after she planned two of our other friends’ weddings. Andriana leans into everything she does with grace and professionalism. Working with her made all of my worries disappear and I was actually able to live in the moment and enjoy my wedding day. I could not recommend her more for her services and I hope everyone can experience a wedding day like we did, all because of Pink Media Events!”
-Amanda Michelle, Google Reviews
6. Mad Bash Group
Address: 1444 Dupont St #6
Phone number: +1 416-792-1263
Business hours: 10:00 AM – 5:00 PM (TUES-FRI)
Mad Bash Group is an event planning and creative agency founded in 2011. Formerly known as Love by Lynzie Events & Design Inc., they can provide creative event, wedding, and digital content solutions anywhere in Toronto.
I find their flexibility to be their biggest strength. They are skilled in planning massive events like product launches, conferences, and corporate parties.
Of course, as a creative agency, they can go beyond the usual planning services. They also provide activation design services; they can create large-scale props and floral designs to enhance your events.
What’s also cool is that they can even assist you in the planning and execution of marketing campaigns, which is unusual for an event planning company.
However, it should be noted that their team is quite small, with less than 10 people. That limits their availability, especially during peak seasons.
Pros
- 13 years of experience
- Activation design services (for large-scale props and floral design)
- Can assist in planning and executing marketing campaigns
Cons
- Limited manpower
- Doesn’t have day-of coordination services
They’re storytellers who breathe life into every occasion
“We, The Flower 597, have had the pleasure of working with Mad Bash Group multiple times, and they consistently exceed expectations. Unlike traditional event planners, they’re more than coordinators; they’re storytellers who breathe life into every occasion.
Mad Bash Group’s commitment to understanding your vision ensures that every milestone, whether it’s a wedding or a product launch, is executed flawlessly. Their team’s enthusiasm and innovative approach make the planning process not just efficient but enjoyable.
For those seeking an event planning experience that’s both seamless and magical, Mad Bash Group is the ultimate choice. With them, every celebration becomes a masterpiece of joy and creativity.”
-Inoong Jun, Google Reviews
They think outside of the box and are SO creative
“I can’t say enough positive things about our experience with Mad Bash. They are the best of the best in the GTA. They think outside of the box and are SO creative. They take who you are as a couple and turn it into the perfect wedding experience for the couple and guests. The team is super communicative and easy to work with. They take the lead and respond to feedback quickly and professionally. Our planner Jess was a rockstar! She kept us grounded and guided us through decisions throughout the planning process. They connected us with the best vendors across the board – florals, catering, DJ, photographer, baker, a dancing robot! They know the best of the best to provide an all around fantastic event experience. Our event would not have been half of what it was with Jess and the Mad Bash team. Our guests have told us our event was the best wedding they had ever been to… and that is thanks to the partnership with Mad Bash and the team bringing our wedding dreams to life!”
-Hilary W, Google Reviews
7. Karin Wu & Co.
Address: Toronto, ON, Canada
Phone number: Contact them via their website
Business hours: By appointment
Karin Wu & Co. is an exceptional event planning company known for creating unforgettable experiences with meticulous attention to detail. Specializing in both corporate and private events, Karin and her team bring a high level of creativity, organization, and professionalism to every project. Whether it’s a wedding, a corporate gala, or a small intimate gathering, Karin Wu & Co. ensures that every aspect of the event is seamlessly executed, from concept to completion.
What sets Karin Wu & Co. apart is their personalized approach to event planning. They take the time to truly understand their clients’ vision, working closely with them to create custom events that reflect their unique style and preferences. Their expert guidance and hands-on coordination allow clients to relax and enjoy the process, knowing that every detail is in capable hands.
The company’s commitment to excellence and their strong vendor relationships ensure that every event is not only beautifully designed but also efficiently managed. From choosing the perfect venue to curating the ideal menu and entertainment, Karin Wu & Co. goes above and beyond to exceed expectations. If you’re looking for a reliable and innovative event planner to bring your vision to life, Karin Wu & Co. is the ideal choice.
Pros
- Affordable pricing
- Activation design services (for large-scale props and floral design)
- Can assist in planning and executing marketing campaigns
Cons
- Limited manpower
- Limited available dates
- More expensive
- Doesn’t have day-of coordination services
8. Kensington Studios
Address: Toronto, ON, Canada
Phone number: Contact them via their website
Business hours: By appointment
Kensington Studios provided us with an unforgettable event planning experience. From the very beginning, their team’s professionalism and attention to detail made us feel confident that our event was in capable hands.
Moreover, their creativity and organizational skills brought our vision to life. They took the time to understand our needs, ensuring every aspect of the event was perfectly tailored to our preferences.
Throughout the planning process, Kensington Studios was proactive and communicative. They kept us updated at every stage, ensuring no detail was overlooked.
Additionally, their vendor recommendations were top-notch. Every supplier they worked with contributed to making our event seamless and extraordinary.
What stood out most was their ability to handle every challenge with grace. Their problem-solving skills allowed us to enjoy the planning process without stress or worry.
Kensington Studios exceeded our expectations in every way. Their expertise and dedication made our event truly exceptional, and we wouldn’t hesitate to recommend their services.
Pros
- Affordable pricing
- ,Activation design services (for large-scale props and floral design)
- Can assist in planning and executing marketing campaigns
Cons
- Limited manpower
- Doesn’t have day-of coordination services
9. Upon Occasion
Phone number: +1 416-939-4584
Are you aiming to launch one of Toronto’s most prestigious events? Then you probably would want to reach out to Upon Occasion, an event planning company that specialises in luxury events.
Founded in 2013, they have years of experience organising weddings, social events, and corporate events. Even better, their team has the expertise needed to also plan for custom events with religious or specialised needs and preferences.
One thing that makes their luxurious events possible is their close relationship with Toronto’s top event vendors such as caterers. Since these companies’ services are always in high demand, they only work with select partners, like Upon Occasion, most of the time.
However, it’s a little inconvenient that they don’t have a physical address or an official listing of their business hours. These can make it difficult for clients to reach out to them for any enquiries or concerns.
Pros
- 11 years of experience
- Specialises in luxury events
- Works with Toronto’s top event vendors
- Can work on custom events with religious or specialised preferences
Cons
- Doesn’t have a physical address
- Has no official business hours listed
The best in the industry!
“Libby is the best in the industry!!! We can not speak any higher about her!!! She made our day perfect and so smooth. We are of different backgrounds and Libby did a great job of making sure there was a perfect balance of all our cultures and being a peace marker when needed. From the first meeting it felt like she was part of the family and made us super comfortable. Libby knows all the best vendors that worked for our budget and made our day super beautiful. Also, her assistant is amazing; she got on her hands and knees to clean the bottom of my dress before the ceremony. Anyone that is getting married should hire Upon Occasion if you want to have the most pleasant and fun experience planning and the smoothest lovely day. 10 out of 10 suggest!!!”
-Gayana Israelyan, Google Reviews
If we could give more stars, we would!
“If we could give more stars, we would! Libby at Upon Occasion is the absolute best and went above and beyond to make our wedding beyond our wildest dreams! She made the planning process a breeze and absolutely painless! She has lists of amazing vendors that she has worked with before and have good relations with; all of which were amazing! On the day of the event, she didn’t stop running around to make sure that everything was perfect and went down without a hitch! She is extremely organized, diligent, and responsive; everything that you need in a wedding planner! Throughout the whole process she truly had our best interest in mind! We cannot wait to continue our relationship with her as she has truly become a part of our family!”
-Rocco F, Google Reviews
